PRIORITY REGISTRATION POLICY

The runner will be granted a priority registration valid for one of the next three editions of the race for which they were originally registered. Upon request, the priority registration may also be applied to another race at HOKA UTMB® Mont-Blanc, in accordance with the rules outlined below (*).

This priority registration will exempt the runner from the lottery process, but does not waive the payment of registration fees or the standard admission requirements, including the submission of a valid PPS, as well as a valid UTMB Index at the time of registration.

The Running Stones used for the original registration will not be returned to the runner’s account. However, the runner will not be required to obtain additional Running Stones in order to use this priority registration.

The Priority Registration Policy for Medical Reasons is independent of the cancellation process. Reimbursement of registration fees is subject to the purchase of cancellation insurance and eligibility verification by the insurer.

To activate this priority registration, the runner must contact the organizers of HOKA UTMB® Mont-Blanc before November 30 using this Contact Form.

If the priority registration is not used within the permitted timeframe (i.e., after three editions have passed, or if the priority is granted but not used), the runner will lose their priority registration. However, their Running Stones may be recredited upon request, in accordance with the standard Running Stones refund policy (see the HOKA UTMB® Mont-Blanc registration terms and conditions).

(*)

• UTMB = UTMB, CCC, OCC, TDS, ETC, MCC(**)
• CCC = CCC, OCC, ETC, MCC(**)
• OCC = OCC, ETC, MCC(**)
• TDS = TDS, ETC, MCC(**)
• ETC = ETC

(**)MCC = To be eligible for priority registration for the MCC, you must be either a local runner or a volunteer at HOKA UTMB Mont-Blanc.

The registration cannot be reinstated, but the Running Stones will be recredited in accordance with the standard Running Stones refund policy.

Only the physicians of the Medical Commission have access to the medical information and documents submitted by the runner. This information enables them to assess whether the runner’s situation meets the eligibility criteria of this policy and to issue either a favorable or unfavorable decision regarding the priority registration request.

UTMB Group teams have access only to limited information through:

• An “Athlete Service” file containing the information necessary to assist runners and manage priority registrations: first name, last name, gender, date of birth, email address, and the Medical Commission’s favorable or unfavorable decision.

• An anonymized file containing data used to support the monitoring and continuous improvement of the health and prevention policy implemented by the organization: gender, description of the injury or illness drafted by the Medical Commission physicians, Medical Commission decision, and reason in the event of refusal. Under no circumstances will this data make it possible to identify a runner.

• Complete medical files will be retained by the physician of the Les Amis de l'UTMB Mont-Blanc medical commission for a period of 5 years from December 31 following their submission. This retention period will allow physicians to analyze injuries and medical conditions experienced by runners and provide recommendations to UTMB Group to help improve prevention efforts. These analyses may be conducted by other physicians or medical students as part of research projects carried out in partnership with UTMB Group.

• Data contained in the “Athlete Service” file will be retained for a period of 3 years from December 31 following its receipt. This retention period corresponds to the validity period of the priority registrations granted to runners.

• Data contained in the anonymized file will be retained indefinitely.

In accordance with Regulation (EU) 2016/679 (GDPR) and applicable French data protection laws, you have the right to access, rectify, erase, restrict, and object to the processing of your personal data, as well as the right to withdraw your consent at any time. You may exercise these rights by contacting: dpo@utmb.world. You also have the right to lodge a complaint with the French Data Protection Authority (CNIL).

For more information about your rights and how UTMB Group processes your data, please review our privacy policy at the following link: https://utmb.world/privacy-policy, as well as the information provided in the race postponement request form: https://www.formulaire-esante.fr/utmb/utmb2.html.